Resource Management Plan

A resource plan describes how people and physical resources will be estimated, acquired, developed, managed and controlled. People are developed and managed whereas materials are controlled after they are estimated and acquired.

REWARDS AND RECOGNITION SYSTEM

• Planning a system to reward resources can be a significant effort. A project manager must be able to motivate the team, especially when working on a project in a matrix organization. Rewards and recognition are one of the most effective ways to motivate and gain cooperation from your team regardless of the reporting relationship. The reward system might include several actions such as:

• Say thank you more often

• Award prizes such as Team Member of the Month recognition

• Award prizes for performance

• Recommend team members for raises or choice work assignments

• Send notes to team members managers about great performance

• Plan milestone parties or other celebrations

• Acquire training for team members

• Adjust project to assign people to activities they have been waiting to work on or remove them from disliked activities as a reward

• Creating a reward and recognition system requires planning in advance of starting the project work.

ACQUIRE TEAM

• The inputs to the Acquire Team process include:

• The project management plan; The human resource plan which is a part of the project management plan is required Enterprise Environmental Factors Organizational Process Assets Acquiring the project team involves the following:

• Best possible resources should be negotiated by the project manager

• Hiring new employees

• Working with virtual teams

• Managing risks of scarce resources

PRE ASSIGNMENT :

Some resources are assigned in advance to the project. A project manager has to work with these resources.

NEGOTIATION :

Some resources may have to be acquired through negotiation. To negotiate resources from within the organization, the project manager should: Know the needs of the project and its priorities within the organization Be able to describe the WIIFM (What's In It For Me) to the resource manager by assisting the project manager Do not ask for the best resources if the project does not need them Be able to prove why the project requires the stated quality and quantity of resources. Use of network diagram and the project schedule is helpful Work with resource manager to deal with situations as they arise

VIRTUAL TEAMS

Virtual teams do not meet face to face. Thus, you can have the best of team members from different parts of the world.

HALO EFFECT

The halo effect is something to be aware of when dealing with team members. There can be a tendency to rate the team members high or low on all factors due to the impression of a high or a low rating on some other specific factor.

DEVELOP TEAM

Develop team is a part of project execution. The process generally results in decreased turnover individual knowledge and skills, and improved teamwork.

TEAM BUILDING ACTIVITIES

Team building activities help the project teamwork as a cohesive group working for the best interest of the project and thus enhances the project performance. A few things to know include:

• It is a project managers job to guide, manage, and improve the interactions of team members

• Trust and cohesiveness among the team members should be improved by the project manager

• All project activities should include team-building activities

• Throughout the life of the project, team building activities require concerted efforts and continued focus

• WBS creation is a team-building tool

• Team building should start early in the life of the project

ESTIMATE ACTIVITY RESOURCES

The type and quantity of needed resources are determined after the activities are sequenced. A resource could be an equipment, materials or people. Lack of resources is a common problem with all projects and hence, a project manager must plan and coordinate resources to avoid these problems. This results in getting two outputs:

• Defined activity resources requirements

• Resource breakdown structure (RBS)

[The following section contains PMBOK v5 content and it is not applicable to PMBOK v6.]

A human resource plan is an output of Develop Human Resource Plan.

The human resources planning requires a plan for when and how team members are added, managed, controlled, and released from the project. The Human Resource Plan includes:

• Roles and Responsibilities

• Project Organization Charts

• Staffing Management Plan

STAFFING MANAGEMENT PLAN

• Staffing Management Plan is a part of Human Resource plan and includes:

• Plan for staff acquisition

• Resource calendars

• Staff release plan

• Staff training needs

• Rewards and recognition

• Compliance

• Safety

REWARDS AND RECOGNITION SYSTEM

• Planning a system to reward resources can be a significant effort. A project manager must be able to motivate the team, especially when working on a project in a matrix organization. Rewards and recognition is one of the most effective way to motivate and gain cooperation from your team regardless of the reporting relationship. The reward system might include several actions such as:

• Say thank you more often

• Award prizes such as Team Member of the Month recognition

• Award prizes for performance

• Recommend team members for raises or choice work assignments

• Send notes to team members managers about great performance

• Plan milestone parties or other celebrations

• Acquire training for team members

• Adjust project to assign people to activities they have been waiting to work on or remove them from disliked activities as a reward

• Creating a reward and recognition system requires planning in advance of starting the project work.

ACQUIRE PROJECT TEAM

• The inputs to the Acquire Project Team process include:

• The project management plan; The human resource plan which is a part of the project management plan is required Enterprise Environmental Factors Organizational Process Assets Acquiring the project team involves the following:

• Best possible resources should be negotiated by the project manager

• Hiring new employees Working with virtual teams

• Managing risks of scarce resources

• PREASSIGNMENT:

Some resources are assigned in advance to the project. A project manager has to work with these resources.

• NEGOTIATION :

Some resources may have to be acquired through negotiation. To negotiate resources from within the organization, the project manager should: Know the needs of the project and its priorities within the organization Be able to describe the WIIFM (Whats In It For Me) to the resource manager by assisting the project manager Do not ask for the best resources if the project does not need them Be able to prove why the project requires the stated quality and quantity of resources. Use of network diagram and project schedule is helpful Work with resource manager to deal with situations as they arise

VIRTUAL TEAMS

Virtual teams do not meet face to face. Thus, you can have the best of team members from different parts of the world.

HALO EFFECT

The halo effect is something to be aware of when dealing with team members. There can be a tendency to rate the team members high or low on all factors due to the impression of a high or a low rating on some other specific factor.

DEVELOP PROJECT TEAM

Develop Project team is a part of project execution. The process generally results in decreased turn-over, improved individual knowledge and skills, and improved teamwork.

TEAM BUILDING ACTIVITIES

Team building activities help the project team work as a cohesive group working for the best interest of the project and thus enhances the project performance. A few things to know include:

• It is a project managers job to guide, manage, and improve the interactions of team members

• Trust and cohesiveness among the team members should be improved by the project manager

• All project activities should include team-building activities

• Throughout the life of the project, team building activities require concerted efforts and continued focus

• WBS creation is a team-building tool

• Team building should start early in the life of the project