How to Implement Organizational Project Management
If there is one word that describes the
current business scenario, then it would be ‘dynamic’. It is constantly changing, to keep in sync with the changing market condition, consumer’s needs or any such factor. When change acts as a constant catalyst, the same has to be executed on the projects as well in any organization. The change affects different parts of the project and the organization based on its nature and complexity. To tackle this issue, organizational
project management is implemented.
What is Organizational Project Management?
When the projects, programs and processes of any organization are managed in a systematic manner in order to align them with the strategic goals of the company, it is known as organizational project management. It can be said that structurally it is a combination of
project management, program management and profile management. If the devised strategies do not translate through different projects, then the company will be in trouble. One has to implement organizational project management so that it can respond to any kind of organizational change efficiently.
Managing Change Efficiently:
A change in a company usually occurs when it is making a transition from the current state to any desired future state. One has to plan the implementing strategy in a way that there is least resistance from the employees and their work and that the costs are kept to a minimum. Some ways to approach the change management are:
- Identifying the area of change and the problems that change would cause. See how the changes would affect the project and process and rank it based on its impact.
- Envisioning how you would want the change to act in the future. It should be ensured that the change should not disrupt the current state too much and the process of change should be felt the least, irrespective of what the impact of the change would be. The team especially should not feel any sort of anxiety brought by the change.
- Once the nature of the change has been studied properly, the change should be implemented in a systematic and methodical manner. A planning process should be designed, all the available and required resources should be allocated and one person should be appointed to overlook the transition. He should be accountable for all the developments that the project is seeing and should ensure that everything goes on smoothly.
There are some tools that can assist the manager during the transition. Some of the change management tools are:
Communication: The biggest tool change management tools is communication and it comes as no surprise that it considered as one of the most efficient tools. Communicate well and the change will be handled very smoothly.
Manager Training: The managers of the team should be given appropriate training so that he can guide this team efficiently through the change.
Employee Training: It is not only the manager who needs the training. The employees should also be trained so that they can deal with the change and processes well without relying too much on the manager at all times.
Data: Collect as much data as possible that will help with the organizational
project management. Take help of the tools that will help you analyze it and reach conclusive results.
Way Forward:
It’s true that change is the only constant, even in business. It is also natural for people to resist change as it makes them uncomfortable dealing with something that they are not familiar with. However, this doesn’t mean that they don’t face it altogether. After all, it is change that will bring new avenues for the businesses to explore. Implementing
organizational project management efficiently will help an organization and the concerned teams deliver better results and explore new opportunities. Embracing change will do them a lot of good, thus don’t get stressed out when there is a change in progress. Use the necessary tools, plan well and implement using the various techniques and methods, you will see great results and success just around the corner!
Author : Uma Daga